Meeting Packet of Documents

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Annual Meeting of Island Cemetery Lot Owners

Island Cemetery

Newport, Rhode Island

June 23, 2026

Agenda

1. Call to Order

• Welcome and opening remarks

• Introduction of Trustees, staff, and guests

• Moment of silence in honor of Pam Kelley

2. Proof of Notice

  • Confirmation that notice of the Annual Meeting was duly provided in accordance with the By-Laws

3. Approval of Minutes from the June 17, 2025 Annual Meeting of Lot Owners

4.Election of Trustees

• Presentation of nominees

• Election of Trustees as required by the By-Laws

5. Financial Reports

Overview of Investment Accounts – Jeff Gordon

• EOY 2025 P&L

• EOY 2025 Balance Sheet Comparison

Lot and Burial Sales 2020-June 2026

Investments 2020-Q1_2026

6. Executive Director's Report

7. Adjournment

Enclosures:

Cemetery District Landscape Master Plan Update

Aerial Video - Upcoming Monument Restorations

Photos from Belmont Stakes Race Day 2026

Island Cemetery Board of Trustees Meeting

July 28, 2026

Draft Agenda

  • Approval of Minutes from Annual Meeting on June 23, 2026

  • Committee reports

    • Facilities and grounds issues

      • Short term (2026)

        • Reconfiguration of Locust Avenue

        • Griswold wall repairs

        • Fall Volunteer Day (clean-up)

        • Clean-up day at Friends Cemetery

      • Long term (2027)

        • Fence replacements (Farewell Street)

        • NPT Tree Conservancy inventory

        • Landscaping of Chapel grounds

        • Richard Morris Hunt Exedra Restoration

    • Governance and nominating items

      • Ellen Leys onboarding (updated manual and pages)

      • Increasing number of Board trustees

    • Fundraising and development update

      • Proposal to Alletta Morris McBean Charitable Trust

      • Donor outreach

      • Annual Appeal

      • Special Projects

      • Events update

  • Decisions requiring Board action

    • Pricing update

    • Review of Cemetery District Alliance agreement

  • Executive Director summary

    • Staffing

      • New hire - Director of Development

    • Staffing Plan (1-2 years)

  • Draft resolutions (when appropriate)

  • Follow-up assignments and next steps